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Direct Deposit Authorization Agreement : To initiate an Electronic Funds Transfer in lieu of a printed check. The form needs to be accompanied by either a voided check, a direct deposit start form found in your checkbook, or a form attained from a bank representative. (Submit form to Human Resources.)

Payroll Advance Form : Please use this form as a request for emergency funds or to cover travel expenses. The advance should be taken out of the next available pay date. (Submit form to Payroll.)

Monthly Expense Reports and Information (Link to: Mileage and Per Diem Rates) : Monthly expense reports are to be filled out by pastors and salaried NCC office staff. These reports need to be turned in to Payroll on a monthly. (Submit form to Payroll.)

Time and attendence: Reports are for salaried individuals who do not need to report any expenses but need to report days worked, sick days, and days off. (Submit form to Payroll)

Timeforce : Website for hourly time and attendence. Please Contact Mark Worley for scheduling your entity using Timeforce, and contact Christy Nye with any questions about your time already in Timeforce.
Timeforce Instruction Sheet

Payroll Timesheets and Information (ECEC, Church, Misc, School, Sub Teacher) : All hourly employees need to have timesheets turned in for all hours worked. The only time an employee would not turn in a timesheet for hours worked is if they are utilizing our Timeforce online solution for timesheets. (Submit form to Payroll.)

Tax Forms and Information- Employees (W-4, DE4 CA state, IRS 20) These forms are the required forms for each Government department. We link each government site because if the forms change we want you to use the correct updated form. Please follow the "Tax Forms and Information" link to our employee forms page for a better description of each of the tax forms. (Submit tax forms to Human Resources.)

Tax Forms and Information- NON-Employees (W-9 Form) An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. (Submit forms to Naveed Frank.)

Duplicate Housing Request : [NAD Policy Y 16] If you qualify under policy Y 16 to receive duplicate housing please use this form. There may be additional circumstances or requirements for duplicate housing. (Submit form to Payroll.)

Group Travel Authorization Request : To reduce costs and travel with others, please use this form when it is possible for us to car pool. Each request needs to go through Administrative Council. For reimbursement, a copy of the approved request must be attached to the Expense Report that the travel is reported on. (Submit form to Executive Secretary.)

Travel Authorization Request : [Office Employees] Request this as soon as travel is needed that is outside of the Northern California Conference territory. Each request needs to go through Administrative Council. For reimbursement, a copy of the approved request must be attached to the Expense Report that the travel is reported on. (Submit form to Executive Secretary.)

Pastor Travel Request : Turn in this form at least 6 weeks prior to a scheduled trip. The request needs to go through Administrative Council, and the reason for trips to become authorized is so that we can provide Workman's Compensation Insurance covereage for the approved trips. For emergency travel directly contact a conference administrator. For reimbursement, a copy of the approved request must be attached to the Expense Report that the travel is reported on. (Submit form to Executive Secretary.)

Ministerial Parsonage Report: Parsonage eligible pastors need to fill this out and turn it in by Jan 10 of each year. This form allows us to put the parsonage information onto the Pastors W-2 which simplifies the taxes for parsonage eligible individuals. (Submit form to Payroll.)

Moving Expense Report : [NAD Policy Y23] Use this form to request reimbursement of moving expenses. This is a request for Full-Time regular employees that have been called to work for the Northern California Conference. (Submit form to Payroll.)

Travel / Expense Voucher : For travel that was requested by the Education department, for Conventions, Evaluations, Interviews or Inservice meetings. (Submit form to Education.)
 
All forms are under the employee forms page. Each form has directions for what the form is for and who to turn the form into please use these directions to help us serve you better. 

Contact Information:

Treasury

Payroll

Human Resources
 
Northern California Conference of Seventh-day Adventists | 401 Taylor Blvd. | P.O. Box 23165 | Pleasant Hill, CA 94523 | (925) 685-4300 | info@nccsda.com